CEC – Notice and Agenda of the Twenty-Sixth Annual General Meeting

NOTICE IS HEREBY GIVEN that the Twenty-Sixth Annual General Meeting (AGM) of the Members of Copperbelt Energy Corporation PLC will be held virtually through the Corpserve eAGM Platform whose link is provided under (“Notes”) below and physically at CEC Ravens Country Club, on Thursday, 28th March 2024 commencing at 10:00 hours to transact the business set out below.

1. To consider and adopt the minutes of the Twenty-Fifth Annual General Meeting held on Thursday, 27th April 2023.
2. To consider and adopt the minutes of the Extraordinary General Meeting held on Monday, 5th June 2023.
3. To receive and adopt the Directors’ Report and the Financial Statements for the year ended 31st December 2023 together with the Report thereon of the auditors.
4. To ratify the dividend payment made on Monday, 6th November 2023.
5. To consider and adopt the recommendation for the appointment of the Auditors of the Company and to authorise the Director to set their remuneration.
6. To elect Directors of the Company in accordance with the provisions of the Articles of Association of the Company.
7. To seek shareholder approval for the proposal to dispense with the distribution of hard copies of the annual report and supporting documents and to authorise the distribution of only electronic copies of the annual report and supporting documents for general meetings in the future, except those hard copies to be provided on request.
8. To consider and approve the adjustment of the remuneration of the Directors.
9. To transact such other business as may properly be transacted at an Annual General Meeting.

NOTES

1. Physical Attendance

   The Annual General Meeting will be held physically at the CEC Ravens Country Club Corner of Twenty Fourth Ave, Central Street, Nkana East Kitwe, Thursday, 28th March 2024. If you wish to attend the AGM physically, you are recommended to arrive at least 20 minutes before the time appointed for holding of the AGM to allow time for registration.

2. Virtual Attendance

   1. The proceedings of the AGM will be streamed live to Members wishing to participate in the meeting through the Corpserve eAGM Platform and are required to sign up in advance at https://eagm.creg.co.zw/eagm/Login.aspx.
   2. The window for registration for the AGM participation virtually will open on 7th March 2024 and will automatically close at the commencement of the AGM on 28th March 2024 at 10.00hrs.
   3. After registering, a Member will receive a confirmation email or SMS containing information about joining the AGM.
   4. A Member will also receive after registration, their Lusaka Securities Exchange (LuSE) ID number which the Member must have on the day of the AGM in order to vote on the resolutions.
   5. To fully participate in the AGM, a Member must have a reliable internet connection.
   6. Queries on how to log into the AGM, registration or the voting process can be channeled to Corpserve Transfer Secretaries on mobile number +260 950968435, +260 979946143, +260 211 256969/70 or by email to [email protected]/[email protected]

3. Other AGM Details

   1. A Member entitled to attend and vote at the meeting is entitled to appoint a proxy by form of proxy or power of attorney to attend and vote in his/her/its place. Such proxy need not be a Member of the Company. The instrument appointing a proxy and, if applicable, the authority under which it is signed, must be deposited at the office of the Company Secretary at Headquarters, 23rd Avenue, Nkana East, Kitwe or alternatively, deposited at the Lusaka offices of CEC on 2nd Floor Green City, Stand 2374, Kelvin Siwale Road, Off Thabo Mbeki Road, Lusaka opposite the showgrounds or sent by email to the Company Secretary at [email protected] not less than 48 hours before the time appointed for holding the meeting.
   2. In accordance with Article 12.1 (2) of the Articles of Association of the Company, two Members holding between them a majority in nominal value of the issued ordinary shares of the Company present in person or by proxy will be deemed to form a quorum.
   3. Members are advised that the Company has a website providing information on the AGM. Posted on the website are copies of the Notice and Agenda for the AGM, the appropriate Forms of Proxy, the Annual Report of the Company for the year ended 31st December 2023 and other relevant documents. The Company’s web address is www.cecinvestor.com.

By Order of the Board

Julia C Z Chaila
Company Secretary

Issued in Lusaka, Zambia on 06 March 2024

Related Downloads

• CEC 2023 Annual Report.pdf