Vacancy – Executive Secretary

The Copperbelt Energy Corporation PLC (CEC) is an independent power transmission and distribution company with interests in closely linked businesses in Zambia and the African region, including optic fibre based telecommunications.

CEC is inviting applications from suitably qualified, innovative and dynamic individuals to take up the following position.

Job Purpose

To provide secretarial and administrative support to the Executive Management

Key Accountabilities

• Perform routine secretarial functions such as typing reports, letters and other documents.
• Maintain diary/appointments for the Chief Executive Officer to enable him to manage the Company’s business matters in the most orderly and efficient manner.
• Maintain a correspondence register and a suitable office filing system.
• Make internal and external travel arrangements for Executive Management officers, including Company visitors.
• Manage the use of conference rooms and associated facilities.
• Maintain utmost confidentiality in handling both sensitive and other Company information and documents, guarding against leakages and/or unofficial disclosure.
• Receive local and foreign dignitaries/visitors as well as telephone calls to the Chief Executive Officer’s office while observing etiquette to create and maintain a conducive atmosphere.
• Undertake any other assignments as given in compliance with the Company’s multi-skilling programme.

Qualifications and Experience

• Full Grade 12 Certificate
• Advanced Secretarial Certificate from a reputable institution, plus 120 wpm Shorthand
• 7 years’ working experience, 3 of which should be in a senior management office.
• Computer literate and fully conversant with the Microsoft Office package.
• Pleasant personality and ability to project a positive image of the Company at all times.
• Ability to promote a team spirit and co-operation among fellow secretarial staff and inter-departmental officials.

Modes of Application

1. All applications including three referees (with traceable contact details), curriculum vitae and copies of academic and professional certificates should be addressed to:The Director-Human Resources
   Copperbelt Energy Corporation PLC
   P O Box 20819, Kitwe, Zambia.
2. Or send your CVs to: [email protected] by clearly indicating The Job Title in the subject of your application email.

The closing date for receiving applications is Friday, 22nd January, 2016. Please note that only short listed candidates will be contacted.