Vacancy: Secretary/Receptionist (01)

The Copperbelt Energy Corporation Plc (CEC) is an independent power transmission and distribution company with interests in closely linked businesses in Zambia and the African region, including optic fibre based telecommunications.

VACANCY

CEC is inviting applications from suitably qualified, innovative and dynamic individuals to take up the position of SECRETARY / RECEPTIONIST (01).

Job Purpose

To perform secretarial and administrative functions for Legal Counsel and support Counsel’s performance of their functions efficiently. The job holder will also be responsible for managing the Front Desk/Reception area.

Key Accountabilities

• Overall management and support of the office of Legal Counsel in such a way as facilitates Counsel’s performance of their duties efficiently.
• Under superior’s guidance, and working with Senior Legal Secretary as required, prepare and process Commercial Agreements, Contracts, Leases for the Company.
• Prepare Court process, pleadings and legal documents for filing in the Courts of law as directed by superior.
• Make arrangements and attend to applications for various licences of the business and their renewal as directed by superior.
• Assist in the management of the Legal Registry filing system to ensure that same is meticulously done to facilitate reference work and proper filing.
• Overall management of the Front Desk/Reception area, including screening telephone calls and attending to visitors and facilitating their visits. Office holder shall also attend to distribution of incoming company mail.
• Undertake any other job that may be assigned from time to time in compliance with company programmes of multi skilling.

Qualifications and Experience

• Grade 12 Full Certificate.
• Secretarial Certificate with 80 words per minute (short hand) and at least 50 words per minute (typing).
• 2 years’ experience in similar role, preferably in a law firm.
• Must be no older than 30 years old at the time of recruitment.
• Ability to communicate and write reports effectively.
• Computer literate and fully conversant with the Microsoft Office package.
• Normal tact and diplomacy when dealing with superior’s clients and other management officials seeking resources from the Directorate.

Modes of Application

1. All applications including three referees (with traceable contact details), curriculum vitae and copies of academic and professional certificates should be addressed to;
   The Director-Human Resources
   Copperbelt Energy Corporation Plc
   P.O. Box 20819, Kitwe, Zambia.
2. Or, send your CVs to: [email protected] by clearly indicating “Secretary / Receptionist” in the subject of your application email.

The closing date for receiving applications is Friday 14th August 2015.
Please note that only short listed candidates will be contacted.